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Sales and Marketing for Staffing Agencies: Attract Clients and Win New Business

Posted by
Dave Anderson
November 2, 2023

Table of contents

As hiring remains challenging, staffing agencies are in an advantageous position to grow their businesses by bringing on new clients. That’s the good news. But there is also the reality that the staffing industry is highly competitive and potential clients are taking their time to evaluate multiple agencies in order to find the one that best fits their needs.

It has never been more important for staffing agencies to develop a comprehensive sales and marketing strategy that captures the attention of prospects and continuously engages them throughout their buying journey. In this blog post, we’ll outline everything you need to know to grow your staffing brand, generate leads, create effective messaging, close more deals—and ultimately increase revenue and take your staffing business to new heights. 

Build a strong brand identity for your staffing agency

Your brand identity is the foundation of all your staffing agency’s marketing efforts. Following these tips will help you create a brand that establishes your agency as a prominent player in the industry and helps you stand out among the competition. 


Brainstorm with your team

Start by gathering your team for a collaborative brainstorming session. This should include individuals from every department—from recruiting to leadership. Have an open and free-flowing discussion about the value you bring to clients and candidates that makes your staffing agency truly exceptional.

Craft your staff agency’s value proposition

Using the ideas from the brainstorming session, distill the key points into a clear and concise value proposition. This few-sentence summary should encapsulate what sets your staffing agency apart from the others a prospect might consider. Take your time to craft a compelling value proposition as this statement will drive all your marketing messaging and introductory sales conversations going forward.

Create a visual brand identity 

While words are crucial, forming a visual component of your staffing agency’s brand identity is just as important. Create a logo and decide what color palette and typography will represent your brand. Make sure it’s visually appealing, so your staffing agency stands out in the minds of your target audience.  

Define marketing personas for the people who typically buy your staffing services

In order to create sales and marketing messaging that hits home with potential clients, it's important to develop well-defined marketing personas. Let’s explore how you can create detailed persona profiles that will inform your marketing strategy and enable your sales team to have the right conversations.

Identify the key decision-makers involved in the buying process

Start by identifying the typical decision-makers and stakeholders you interact with during the sales process. This might include recruiting and HR managers, department heads, project leads, or even executives or business owners. Be sure to gather input from your sales team, staffing agency leaders, and other colleagues who engage with prospects and clients. 

Uncover goals and challenges

List the goals and challenges that are unique to each decision-maker. What are their main objectives? What obstacles do they typically encounter in their roles? By understanding their pain points, aspirations, and motivations, you can ensure your sales and marketing tactics directly address their needs.

Develop detailed persona profiles 

Synthesize the information collected from your research into detailed persona profiles. These profiles should include job titles, responsibilities, pain points, goals, preferred communication channels, and any other relevant details that describe the people who buy your staffing services. 

Establish a strong online presence

Now that your brand identity and marketing personas are solidified, it's time to build an online strategy that will drive your staffing agency’s marketing efforts. Here’s how you can cast a wide net and ensure your messaging reaches decision-makers at every company needing staffing services.


Build a user-friendly website for your staffing agency

Your website is the digital face of your staffing agency and will likely be visited by every prospect you engage. Create pages for the specific staffing services you offer and the types of companies you serve. Ensure your website is sleek and modern and has compelling visuals, informative content, and intuitive navigation.

Connect with prospects on social media

Utilize the power of LinkedIn and other social media channels to meet your prospects online and participate in conversations about recruiting and hiring. Share industry insights, success stories, and valuable content that shows you have a team of experts and your agency offers top-notch staffing solutions. 

Evaluate online lead-generation channels

Look for different websites where you can advertise your agency and the staffing services you provide. Google Adwords will help you connect with prospects at the top of search results but it’s also worth considering niche websites your prospects frequently visit. Do research to find online lead generation channels that fit your budget and run a pilot campaign to make sure the channel positively impacts your pipeline.

Evaluate the staffing agencies you compete with 

Staying ahead in the competitive staffing industry requires a thorough understanding of every agency you go up against when trying to win new business. Below are some tips for conducting competitive analysis that will equip your sales team with the information they need to respond when a prospect says they’re evaluating different staffing agencies. 

Identify every staffing agency you compete with

Begin by identifying the main staffing agencies you typically compete with for business. Look for agencies that offer comparable services, operate in your region or market, and target the same organizations you serve.  

Analyze your competitors’ staffing services

Delve into the staffing services that your competitors sell to hiring organizations. Learn about the range of services they provide and any specialized offerings or unique selling points they emphasize. This exercise may even help you identify opportunities to expand your own service offerings.

Explore your competitors’ pricing strategies

Examine your competitors' pricing strategies and analyze whether they position themselves as premium staffing service providers, value-oriented providers, or somewhere in between. Understanding how your agency stacks up on price helps you properly articulate your value in marketing messaging and empowers your sales team to make a convincing pitch. 

Create "battle cards" for each competitor 

Summarize your findings into succinct "battle cards" for each staffing competitor. These cards should concisely outline each competitor’s strengths, weaknesses, and differentiating factors. Highlight key points that your sales team can leverage during conversations with prospects who mention they’re also evaluating your competition. 

Elevate the client experience

Delivering an outstanding client experience drives long-term business success and gives you a reputation that makes your agency attractive to prospects. These tips will help you elevate the client experience and take advantage of the amazing service you provide when engaging potential clients. 

Deliver exceptional value 

It sounds obvious but it’s worth emphasizing: always strive to exceed the expectations of every client. Provide insights, recommendations, and solutions that help them accomplish their recruiting goals and meet all their workforce needs. Demonstrating your commitment to their success builds trust and solidifies your role as a strategic partner.

Nurture long-term client relationships

Cultivate relationships that go beyond the immediate agreement you have with your clients. Stay in touch with them even after their recruiting needs are met through regular check-ins and updates so you show that you genuinely care about their organizational success.  

Identify upsell opportunities

As you gain insight into your clients’ operations and organizational goals, you can pitch tailored staffing solutions that will help them progress. However, it’s crucial you first meet their immediate needs and gain their trust before you propose expanding the scope of your initial agreement. 

Harness the power of referrals 

Happy clients can be one of your best sources of new business, especially since a personal recommendation carries a lot of weight with a potential client. Create a referral program that makes it easy for clients to connect you with people in their network, and consider providing a discount or reward to encourage referrals and show your appreciation. 

Collect client testimonials to include in your marketing messaging

Prospects place far more trust in what your clients have to say about you than they do in generic marketing messaging. Collect testimonials from satisfied clients that highlight the specific challenges they faced, the solutions you provided, and the quantifiable results they experienced.

Generate positive reviews on your staffing agency’s public profiles

Positive online reviews provide social proof of your staffing agency’s outstanding service and help enhance your brand. Encourage clients to share their experiences on platforms like Google, LinkedIn, Glassdoor, ClearlyRated, and any other website prospects explore when researching staffing providers. 

Collect and utilize client (and candidate) feedback

Take advantage of NPS surveys to collect feedback from clients and candidates. Analyze survey results to learn where you’re excelling and where you stand to improve. Bonus: NPS surveys also help you identify upsell opportunities and uncover satisfied clients who will likely recommend your agency, provide a testimonial, or write a glowing review.

Create content that showcases your staffing agency’s recruiting expertise

Creating interesting and educational content establishes your agency as an authority on all things recruiting. Follow these best practices to create a detailed content marketing strategy that drives lead generation and keeps prospects engaged throughout the buying process. 

Produce thought-leadership content

Use your team’s first-hand knowledge of recruiting to develop insightful content that addresses industry trends, challenges, and best practices. The goal of thought-leadership content is to educate your audience and position your agency as a trusted source of information when it comes to recruiting and staffing.

Create content in a variety of formats

People consume information in different ways so experiment with a wide range of content formats. This can include creating written content like blog posts, ebooks, and case studies, as well as content in other formats, such as podcasts, videos, and infographics.

Tailor your content to the needs of your marketing personas

By understanding your buyers’ goals and pain points, you can create content that truly resonates with them. Consult your persona profiles when developing your strategy and produce content that shows your staffing agency possesses the knowledge and expertise to help them meet their recruiting objectives. 

Leverage data to improve your staffing agency’s marketing strategy

It’s crucial to use marketing data and analytics to ensure you allocate your time and budget to the channels and campaigns that have the greatest impact on revenue. Let’s explore how your staffing agency can form an analytical marketing strategy that uses data to make informed decisions. 

Refine your messaging with A/B testing

Conduct A/B tests to experiment with different variations of subject lines, headlines, and calls to action in your marketing emails and digital ads. These tests will help you zero in on the messaging that is most compelling to your target audience. 

Implement lead scoring

Use lead-scoring techniques to segment and prioritize your prospects based on their likelihood of buying. Assign scores informed by factors such as engagement level, buyer persona, and actions taken so your sales team focuses on the prospects who are most likely to become a client.

Map out the buyer journey 

Map out each stage of the buyer journey from initial contact to conversion and beyond. Understanding the typical journey helps you identify opportunities to improve your sales processes and create content that can be used to nurture prospects and progress them through the funnel. 

Conduct conversion rate analysis

Now that the customer journey is mapped out, evaluate conversation rates at the various stages of your sales funnel. Identify bottlenecks and areas where leads tend to drop off so you learn how to guide prospects through the buyer journey more effectively.

Always assess the ROI of your marketing efforts

Regularly assess the return on investment (ROI) of all your marketing initiatives. Calculate the cost of each campaign or channel against the revenue generated so you reinvest in the programs that are working and eliminate the ones that aren’t. 

Train your team on sales techniques and closing strategies

Devote time to training your sales team on how to effectively engage prospects and close deals. The proven sales techniques and training tips highlighted below will provide your team with the skills and knowledge needed to win new business for your staffing agency. 

Overcome a prospect’s objections

Provide your sales team with the proper responses to give when prospects raise common objections like budget constraints or timing concerns. Roleplaying exercises can help your team practice responding effectively to objections without coming across as dismissive or too salesy.

Build rapport with the prospect

Teach your team how to establish a connection by demonstrating empathy, understanding, and a sincere interest in the prospect’s recruiting needs. Forming an interpersonal connection builds trust and opens the door for a more meaningful conversation.

Actively listen to the prospects' needs and goals

Show your team how to engage in active listening—and provide examples of questions to ask to gain deeper insight into the prospect's challenges and aspirations. Active listening enables your sales team to provide better responses and present staffing solutions that directly address the prospect's needs.

Provide tailored staffing solutions to the prospect

Give your sales team the flexibility to offer tailored services and packages to prospects based on their unique needs and preferences. Provide them with examples of custom solutions they can offer, along with guidance on when it’s appropriate to offer non-standard services.

Provide your sales practical examples of each sales tactic in action

Cover practical examples of each sales technique to show how they can be used in real-world conversations with prospects. Again, use roleplaying exercises or review recordings of actual sales calls to drive home how your team can take advantage of these proven tactics to close more deals. 

Meet potential clients at conferences and networking events

In-person (or even virtual) events provide the opportunity to connect with prospects, grow your existing relationships, and showcase the value your agency provides to clients. Let’s examine the benefits of participating in events from a sales and marketing perspective. 

Showoff your staffing agency’s brand 

Having a presence at well-known events positions your agency as a major player in the industry. By having a prominent booth with your visual brand front and center, potential clients with come to view your staffing agency as an industry leader.

Organically build relationships with prospects

Face-to-face interactions go a long way in fostering genuine relationships. In-person events are an ideal environment for meeting new prospects and having organic conversations about who they are, what they do, and how your agency can help them meet their recruiting goals.  

Participate in thought-leadership presentations

Conferences and networking events also provide a stage for your agency’s thought leaders to share their knowledge with everyone in attendance. You can participate in presentations, panel discussions, and workshops, all of which will enhance your brand and demonstrate your team’s deep recruiting knowledge. 

New prospects to engage post-event 

Events are one of the best offline lead-generation channels. You’ll connect with prospects at your booth and some organizers will even provide you a list with contact information for everyone who attended. Be sure to follow up with all these potential clients with personalized messaging that hits on why they should consider you as their next recruiting partner. 

Create a sales and marketing strategy and generate more revenue for your staffing agency

Competing for new business in the staffing industry is rife with challenges but building an end-to-end sales and marketing strategy is the key to success. Following the actionable insights in this blog post will help you overcome the competition, grow your brand, and delight all the new prospects who are interested in doing business with your staffing agency.

Sense is the leader in AI-powered Talent Engagement purpose-built for staffing businesses. Want to learn more? Check out these resources to take your sales and marketing efforts to the next level or request a demo today!

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