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Top 10 Tools That Recruiters Need to Succeed

Posted by
Nupura Ughade
July 11, 2023

Recruiters spend 75% of their time on administrative or manual tasks! 😩 Activities like screening hundreds of resumes, phone tag with candidates, and the back and forth in scheduling interviews take up a significant portion of their time, leaving less room for strategic initiatives and building meaningful candidate relationships.

Fortunately, with the advent of AI and automation, recruiters can now streamline their processes, eliminate redundant tasks, and boost productivity.

There’s a plethora of recruiting tools out there, but this blog will help you narrow it down to a select few so you can choose the best recruiting tools for your team. 

Best recruiting tools to boost recruiter productivity

In this list, you'll find a combination of widely recognized tools and a set of innovative, AI-driven solutions that are beginning to make their mark.  Here’s a comprehensive overview of the essential tools for your recruiting tech stack.

1. Applicant Tracking Systems (ATS)

Applicant Tracking Systems (ATS) provide a centralized platform to manage job postings, track applicant information, and facilitate candidate communication. Chan ATS platforms offer efficient candidate management, automated job posting, and resume parsing. They also include collaborative hiring features, allowing multiple stakeholders to review and provide feedback on candidates, facilitating faster hiring cycles.

Examples of popular ATS platforms include Bullhorn, Workday, JobDiva, Lever, and Greenhouse.

2. Job boards and aggregators

Job boards enable recruiters to reach a vast pool of potential candidates and increase visibility for job openings. In addition to broader candidate reach, job boards also facilitate targeted job posting options and access to active job seekers.

Some notable job boards and aggregators that recruiters should consider include Indeed, LinkedIn Jobs, Glassdoor, and CareerBuilder.

3. AI-powered screening tools

AI-powered screening tools have revolutionized the screening process by automating the initial candidate evaluation. These tools leverage artificial intelligence to assess the candidate’s qualifications and identify the best fit for specific job roles. AI screening chatbots can also ask candidates pre-selected screening questions, capture their responses, and auto-update them in your ATS. Using AI for candidate screening helps recruiters save time, avoid bias, and improve accuracy.

Prominent AI-powered resume screening tools and recruiting chatbots include Sense screening chatbot, HireVue, and Paradox.

4. Tools to streamline the interview process

Recruiters lose a significant amount of time in the back-and-forth involved in interview scheduling. Using interview scheduling chatbots can automate interview scheduling, saving precious time and effort for recruiters. These chatbots integrate with calendar systems, allowing candidates to select interview slots that work best for them. Candidates can even reschedule interviews right within the chat.

Examples of leading interview scheduling tools include Sense Scheduling, GoodTime, and Calendly. It’s essential to note that while the others are ‘meeting scheduling apps’, Sense Scheduling is tailor-made for recruiters and interview scheduling use cases.

5. Employee referral software

Referral hires have 50% reduced acquisition costs! Employee referral programs are an excellent way to tap into your existing workforce's network. Employee referral automation tools simplify the referral process, making it easier for employees to refer, recruiters to manage referrals and payoffs, and potential candidates to track the progress of their applications.

Utilizing employee referral automation results in increased employee engagement, higher candidate quality, and reduced time-to-hire & cost-per-hire. Noteworthy employee referral software options include Sense Referrals, Hireology, and Workable.

6. Recruiting email automation tools

Recruiters can enhance their recruitment outreach and communication by utilizing email automation tools. These tools enable recruiters to automate personalized email campaigns, nurture candidate relationships, and send targeted messages to specific candidate segments. Email automation tools save time, improve candidate engagement, and enable efficient follow-up communication.

Popular email automation tools for recruiters include Sense Engage, HubSpot, Mailchimp, Outreach, and Beamery. A word of caution, though: most marketing automation platforms have WAY more features than what recruiters need. Tools like Sense Engage are made with recruiting use cases in mind, allowing you to eliminate unnecessary distractions and focus on what matters.

7. SMS automation tools

Texting has emerged as one of the most successful candidate communication methods, especially for immediate and time-sensitive updates. SMS automation tools allow recruiters to send automated text messages to candidates, schedule SMS campaigns, and manage candidate responses efficiently. SMS automation tools enable higher response rates, faster communication, and overall, a better candidate experience. Popular texting automation tools for recruiters include Sense Messaging, TextRecruit, and TextUs.

8. Background checking services

Background checking services verify candidate credentials, employment history, and criminal record checks. These services help recruiters ensure that candidates have accurate and reliable information and meet the required qualifications. Top background-checking service providers for recruiters include Checkr, GoodHire, and Sterling.

9. Candidate Relationship Management (CRM) systems

Candidate Relationship Management (CRM) systems help recruiters build and nurture relationships with candidates throughout the recruitment process. CRM systems enable recruiters to track all the candidate interactions in a single place, such as notes and feedback, and maintain a talent database for future opportunities. Features and advantages of CRM systems for recruiters include candidate segmentation, personalized communication, and streamlined workflows. Notable CRM platforms suitable for recruiters include Sense, Bullhorn CRM, and Avature.

10. Analytics and reporting tools

Data-driven decision-making is crucial in recruitment to optimize processes, measure performance, and identify areas for improvement. Hiring analytics and reporting tools provide recruiters with insights and hiring metrics to evaluate the effectiveness of their recruitment strategies, such as time-to-fill, cost-per-hire, applicant-to-hire ratio, and candidate drop-off rates.

Prominent analytics and reporting tools such as Tableau, Power BI, and Google Analytics are widely known, but they may be cumbersome for recruiters and demand technical proficiency. Talent Engagement Platforms like Sense on the other hand are equipped with built-in reporting capabilities specifically designed for recruiters. This encompasses all essential hiring metrics, eliminating the need for additional setup and streamlining the process.


You may be tempted to add one or more of these to your tech stack, but one-off point solutions have, for some, created a bloated tech stack that makes recruiters LESS efficient. A single, robust, talent engagement platform offers the functionality your staffing firm needs to maximize productivity and ROI while saving time (and frequently, even reducing your overall tech costs).

Sense's Talent Engagement Platform offers a range of features, including seamless integrations with popular ATSs, AI-powered chatbots, email and texting automation, candidate relationship management, and hiring analytics, all in one place.

Request a demo of Sense's Talent Engagement Platform today to see how we can make recruiters’ lives easy.

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