Receiving a rejection email can be tough, so it’s important to convey a rejection with empathy and kindness. It’s an opportunity to improve your employer branding. A well-crafted rejection email leaves a positive impression on the candidate, even if they didn’t get the job. The candidate may be a good fit for future job openings, and a positive impression goes a long way in getting them to consider your organization in the future.
Be honest and specific about why the candidate wasn’t selected. Wherever applicable, provide feedback on how the candidate can improve.
Recruiters have to send a LOT of emails every day. Because of the sheer workload, they may not be able to send rejection emails promptly, the email could potentially lack important details or fail to maintain a positive employer brand.
By using pre-written email templates, recruiters can ensure that they maintain a consistent message, save time, and deliver a positive candidate experience.
We’ve created this sample post-interview candidate rejection email template so you don’t have to start from scratch as you build your recruiting email template resources:
Subject Line
Thank you for your interest in <COMPANY> - Update on your job application
Body
Hi <FIRST NAME>,
Thank you for taking the time to interview for the <POSITION> role at <COMPANY NAME>. We appreciate your interest in our company and your enthusiasm for the position.
After careful consideration, we have decided not to move forward with your application.
I’d like to highlight that the competition for <POSITION> is fierce, and we had to make tough decisions when selecting between several strong candidates.
We’ll keep your resume in our database for future openings that align more closely with your profile.
If you have any questions or would like specific feedback on your application or interviews, I would be happy to provide that.
Thank you again for your interest, and we wish you all the best in your future endeavors.
Best,
<RECRUITER>
Simply upload this post-interview candidate rejection email template and Sense can automatically send the right messages to the right candidates at the appropriate times.
Sense’s talent engagement platform streamlines your recruitment process and helps recruiters save time while building stronger relationships with candidates. With AI-driven automation, we help businesses achieve better ROI from their recruitment tech stack.
Please schedule a demo if you want to see the Sense talent engagement platform in action!
Here are some additional details about the post-interview rejection email template and how best to use it in your candidate communications strategy.
The post-interview candidate rejection email template is for recruiters and hiring managers who need to inform candidates that they have not been selected for a job after completing the interview process.
The short answer: as soon as possible. There isn't a specific date or time that's ideal for sending a rejection email but communicate it soon after you finalize your decision to demonstrate that you value the candidate’s time.
Copy-pasting is this post-interview candidate rejection template in your email software is the easiest way to use it. But with the dozens of emails you need to send every day, this method can be time-consuming and tedious.
Sending impersonal rejection emails, or even worse, emails with the wrong name or position is something you want to avoid at all costs. It can leave a negative impression on the candidate and reflect poorly on your organization.
With Sense, you can save countless hours each week by easily uploading this template (and numerous other templates) on our platform and leveraging automation to send personalized candidate rejection emails to candidates.
The steps for using these follow-up email templates in Sense are straightforward when using this guide from our Customer Success Team. Follow this guide to edit and use follow-up email templates (and any other templates) in the Sense talent engagement platform, and if you are a Sense customer, be sure to contact your CSM with any questions.
Looking for more recruiter email templates like these follow-up email templates? Our team is working on creating many more, but in the meantime, check out these five recruiting cold email templates from our blog.
Email templates can play an important role in your candidate engagement strategy. The right talent engagement platform takes these foundational pieces and creates a seamless, exceptional experience for both talent and recruiters. To learn more about Sense and see our technology in action, schedule a demo with our team today.
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Receiving a rejection email can be tough, so it’s important to convey a rejection with empathy and kindness. It’s an opportunity to improve your employer branding. A well-crafted rejection email leaves a positive impression on the candidate, even if they didn’t get the job. The candidate may be a good fit for future job openings, and a positive impression goes a long way in getting them to consider your organization in the future.
Be honest and specific about why the candidate wasn’t selected. Wherever applicable, provide feedback on how the candidate can improve.
Recruiters have to send a LOT of emails every day. Because of the sheer workload, they may not be able to send rejection emails promptly, the email could potentially lack important details or fail to maintain a positive employer brand.
By using pre-written email templates, recruiters can ensure that they maintain a consistent message, save time, and deliver a positive candidate experience.
We’ve created this sample post-interview candidate rejection email template so you don’t have to start from scratch as you build your recruiting email template resources:
Subject Line
Thank you for your interest in <COMPANY> - Update on your job application
Body
Hi <FIRST NAME>,
Thank you for taking the time to interview for the <POSITION> role at <COMPANY NAME>. We appreciate your interest in our company and your enthusiasm for the position.
After careful consideration, we have decided not to move forward with your application.
I’d like to highlight that the competition for <POSITION> is fierce, and we had to make tough decisions when selecting between several strong candidates.
We’ll keep your resume in our database for future openings that align more closely with your profile.
If you have any questions or would like specific feedback on your application or interviews, I would be happy to provide that.
Thank you again for your interest, and we wish you all the best in your future endeavors.
Best,
<RECRUITER>
Simply upload this post-interview candidate rejection email template and Sense can automatically send the right messages to the right candidates at the appropriate times.
Sense’s talent engagement platform streamlines your recruitment process and helps recruiters save time while building stronger relationships with candidates. With AI-driven automation, we help businesses achieve better ROI from their recruitment tech stack.
Please schedule a demo if you want to see the Sense talent engagement platform in action!
Here are some additional details about the post-interview rejection email template and how best to use it in your candidate communications strategy.
The post-interview candidate rejection email template is for recruiters and hiring managers who need to inform candidates that they have not been selected for a job after completing the interview process.
The short answer: as soon as possible. There isn't a specific date or time that's ideal for sending a rejection email but communicate it soon after you finalize your decision to demonstrate that you value the candidate’s time.
Copy-pasting is this post-interview candidate rejection template in your email software is the easiest way to use it. But with the dozens of emails you need to send every day, this method can be time-consuming and tedious.
Sending impersonal rejection emails, or even worse, emails with the wrong name or position is something you want to avoid at all costs. It can leave a negative impression on the candidate and reflect poorly on your organization.
With Sense, you can save countless hours each week by easily uploading this template (and numerous other templates) on our platform and leveraging automation to send personalized candidate rejection emails to candidates.
The steps for using these follow-up email templates in Sense are straightforward when using this guide from our Customer Success Team. Follow this guide to edit and use follow-up email templates (and any other templates) in the Sense talent engagement platform, and if you are a Sense customer, be sure to contact your CSM with any questions.
Looking for more recruiter email templates like these follow-up email templates? Our team is working on creating many more, but in the meantime, check out these five recruiting cold email templates from our blog.
Email templates can play an important role in your candidate engagement strategy. The right talent engagement platform takes these foundational pieces and creates a seamless, exceptional experience for both talent and recruiters. To learn more about Sense and see our technology in action, schedule a demo with our team today.
