Interview appointment confirmation emails are an essential component of a strong candidate engagement strategy to reduce ghosting and get talent excited about your organization and jobs. Communications before and throughout the hiring process and beyond are essential to strong recruiter/talent relationships.
Of course, recruiters may have to send dozens – if not hundreds (or more!) – of interview appointment confirmation emails every day. Time spent on these emails can add up quickly, or worse, it can be easy to let them slide, which can contribute to poor candidate reviews and ghosting.
To help you and your recruiting team work more efficiently and communicate more effectively, here is a sample interview appointment confirmation email template to use in your candidate communications:
Subject Line
CONFIRMED 📆 : Your interview with COMPANY on DATE
Body
Hi <FIRSTNAME>,
I’m so excited to meet with you and discuss the ROLE position here at COMPANY. As we discussed, I look forward to seeing you [HERE AT THE OFFICE/ON ZOOM] on DATE and TIME (with timezone).
If you have any questions in advance of our interview, please don’t hesitate to reach out. Or if for any reason you need to reschedule, just let me know and we’ll find a date and time that works better for you.
I look forward to meeting you on DATE!
<RECRUITER>
Here at Sense, our end-to-end talent engagement platform includes a range of tools that help you and every recruiter in your organization save time, build and nurture stronger candidate relationships, and ultimately, get better ROI from your recruitment tech stack.
This interview appointment confirmation email template, plus countless others, can work seamlessly within Sense. Simply upload the template, then our platform integrates with your ATS to automatically send the right messages to the right candidates, at the right times. When you need to come in for 1:1 communication, the transition is seamless.
Our team is happy to meet with you and show you how our platform makes recruiters more productive and organizations more successful. Just reach out to us and we’re happy to set up a demo to walk through the Sense talent engagement platform.
Here are some additional details about this interview appointment confirmation email template if you’re looking to learn more about recruiting templates and how to use them.
This interview appointment confirmation email template is for recruiters at any organization who wish to communicate more efficiently and effectively with candidates.
The interview appointment confirmation email template should be used to communicate with candidates who have scheduled an interview with you for a job within your organization.
There isn’t necessarily an effective date and time to use and send out an interview appointment confirmation email template. What’s most critical; however, is to use the template and send out the confirmation as soon as possible after the interview appointment has been made. This keeps candidates engaged and interested in working for your organization.
You can use this interview appointment confirmation email template by copying and pasting it into your email software, although that is still pretty time consuming, can lead to more errors, and can be very tedious.
With Sense, customers can upload templates once, and leverage automation to send personalized interview appointment confirmation emails – plus countless others – to candidates, saving you countless hours each week.
The steps for using this interview appointment confirmation email template in Sense are straightforward when using this guide from our Customer Success Team. Follow this guide to edit and use email templates within Sense, and if you are a Sense customer, be sure to contact your CSM with any questions.
Looking for more recruiter email templates like this interview appointment confirmation email template? We’re currently working on many more, but in the meantime, check out these five recruiting cold email templates from our blog.
Email templates can play an important role in your candidate engagement strategy. The right talent engagement platform takes these foundational pieces and creates a seamless, exceptional experience for both talent and recruiters. To learn more about Sense and see our technology in action, schedule a demo with our team today.
